Evaluation of Project Management During the Project Cycle of the Exercise
The of an EU-funded civil protection is not limited to the of the itself but regularly also to the entire project cycle. This includes the formative evaluation of the phases of exercise planning and exercise preparation in order to be able to identify fields of improvement already in an early phase of the project.
Particularly in the context of a cross-border Full Scale Exercises the conduction of a civil protection exercise is integrated into a project cycle that ranges from the planning and preparation of an exercise to its execution and post-exercise review. The of an exercise is usually a separate work package within the whole project, for which a part of the project consortium is responsible. in this context goes beyond the of the actual exercise and also includes the formative evaluation of the project management and the course of the project. This can be done, for example, by evaluating the various planning conferences but also individual workshops in the course of the exercise preparation. In this way it is possible to discover problem areas and adjust goals or measures accordingly.
At the same time, it requires the evaluators not only to accompany the exercise itself and to understand the techniques and processes used here, but also to be actively involved in the course of the project from the beginning on. Thus, at this point, evaluation is less a matter of than of interviewing and surveying the project participants and evaluating their statements and needs. The findings can serve the exercise control as an additional basis for decision-making on the way to the actual exercise.
Rationale & related CM function(s)
- Sufficient understanding of the crisis/disaster management system evaluated
- Sufficient understanding of the exercise participants capabilities
- Chosen exercise type, such as Tabletop Exercise (TTX), Command Post Exercise (CPX), or Full Scale Exercise (FSX)
- Overarching purpose for the exercise
- Objectives to be reached by the exercise participants (qualitative, quanitative or both)
- Key Performance Indicators, utilized to measure the performance of exercise participants
- Procedures or methods to structure and conduct effective exercise evaluation
- Defined Roles and Functions within the exercise organisation and evaluation efforts
- Pre-defined checklists or forms to log observations throughout an exercise
- Tools and methods to process perceptions in order to generate evaluation insights (e.g. through efficient compilation, analysis, data visualization, etc.)
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